Every Indian company is required to maintain a statutory register at its registered office until the dissolution of the company.
The following are some important registers to be maintained:
- Register of Charges and Instrument of Charges
- Register of Deposits
- Register of Members
- Index of Members
- Copies of Annual Returns
- Minute Books of Board of Directors and Committees of the Board
- Attendance Registers for meeting of Board and Committee
- Minutes Books of General Meetings and Creditors Meetings
- Books of accounts, relevant books and papers, financial statements and others.
- Register of loans/guarantee/security and investments
- Register of investment in shares or securities not held in the name of the company.
- Register of Contracts, with Directors, Companies and Firms in which Directors are interested.
- Contracts entered into by the company for the appointment of a Manager or Managing Director.
- Register of Renewed and Duplicate Share Certificates
- Register of Sweat Equity Shares
Failure of the company to maintain statutory register could result in a fine of Rs.1 lakh to Rs.10 lakh. Further, the Officers of the company may also be punishable with imprisonment for upto six months or with a fine of Rs.25 thousand to Rs.1 lakh.
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